Terms of Service & Privacy Notice

1. About This Website

This website (“Site”) is a private wedding website operated by Jack Pridgeon and Samantha Sayo (“we”, “us”, “our”).

The Site is intended solely for invited guests. Access is restricted and requires login credentials issued by us.

By accessing or using this Site, you agree to these Terms and this Privacy Notice.

If you do not agree, you must not use the Site.

2. Access & Accounts

Accounts are created by us for invited guests. We provide a username and an initial password.

You are responsible for:

• Changing your password after first login
• Keeping login credentials confidential
• Ensuring your account information remains accurate

We may suspend or remove access at any time without notice.

3. Acceptable Use

You agree not to:

• Share login credentials
• Attempt unauthorised access
• Upload malicious code
• Use the Site for commercial purposes
• Post unlawful, abusive, defamatory, discriminatory, or inappropriate material

4. User-Generated Content

The Site includes a guestbook and a social-style feed.

By posting content, you agree:

• You are responsible for the content you post
• You will not infringe the rights of others
• You grant us a non-commercial, worldwide licence to display your content on the Site for wedding-related purposes

We may remove content at our discretion.

5. Communications

By using the Site, you agree that we may send wedding-related communications via email or SMS to the contact details associated with your account.

These communications may include:

• Account activity notifications
• Replies or comments
• Wedding updates
• Logistical information

These are not marketing communications.

You may request that notifications be reduced or stopped by contacting us at: [email protected]

6. Security

We take reasonable technical and organisational measures to safeguard data.

Passwords are stored using salted hashing. We do not store plaintext passwords. Initial passwords are communicated to guests via a channel chosen by us (e.g., email, SMS, or messaging) and remain valid until changed by the guest or reset.

Passwords expire within 6 months of account creation.

No online system can be guaranteed fully secure. Use of the Site is at your own risk.

7. User Responsibilities

You are responsible for keeping your login credentials confidential. We recommend using a unique password that you do not reuse on other services.

8. Limitation of Liability

The Site is provided for personal, non-commercial use.

To the fullest extent permitted by law:

• The Site is provided “as is”
• We are not liable for indirect or consequential losses
• We are not responsible for user-generated content

Nothing in these Terms excludes liability that cannot legally be excluded under applicable law.

9. Governing Law

These Terms are governed by the laws of Scotland.

Disputes shall be subject to the exclusive jurisdiction of the courts of Scotland.

10. Data Controller

We are the data controllers for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Contact: [email protected]

11. Personal Data We Process

We may process:

• Full name
• Country of residence
• Email address
• Mobile number
• Postal address
• Account flags (used to tailor event information)
• Guestbook entries, feed posts, comments, uploaded media
• Login metadata (e.g., account status, timestamps)
• Any information voluntarily provided

Some information may have been entered by us before your first login.

12. Purpose of Processing

Your data is processed strictly for wedding-related purposes, including:

• Managing invitations and RSVPs
• Coordinating event logistics
• Providing personalised event information
• Operating guestbook and feed features
• Sending email and SMS notifications
• Responding to requests

We do not sell personal data. We do not use data for marketing.

13. Lawful Basis

We rely on:

• Legitimate Interest — wedding organisation and guest coordination
• Consent — where you voluntarily provide content or additional information

14. Data Processors

We use third-party service providers to operate the Site, including:

• Zoho — email delivery
• Twilio — SMS and/or email delivery

These providers process personal data on our behalf. Where personal data is transferred outside the United Kingdom, appropriate safeguards are relied upon (such as Standard Contractual Clauses or adequacy regulations).

15. Data Retention

Personal data will be retained only as long as reasonably necessary for wedding-related purposes.

Following the wedding and related events, we may:

• Retain limited archival content (e.g., guestbook messages), or
• Permanently delete personal data

You may request deletion earlier.

16. Data Export & Access Rights

You may request:

• Access to your data
• Correction of inaccuracies
• Erasure
• Restriction of processing
• Data portability

You may request a structured data export:

• Via the user settings menu, or
• By emailing [email protected]

We aim to provide exports within 48 hours.

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).

17. Cookies

This Site uses essential cookies required for:

• Authentication
• Session management
• Security

These cookies are necessary for the Site to function.

18. International Guests

Some guests may reside outside the UK. Where personal data is transferred internationally through our service providers, appropriate safeguards are applied.